EHRA Appointment Letters

Guidelines for Using Appointment Letter Templates


In general, letters of appointment for EHRA employees (faculty and non-faculty) define the terms and conditions of their employment. While these letters of appointment are required by the UNC Policy Manual, they additionally may serve as a new employee’s first introduction to NC State.

Core & Variable Language

In accordance with the UNC Policy Manual, all appointment letters must contain certain provisions. These core items are included in the boilerplate language in the letter templates and may not be altered.

In addition to the required core language, hiring units may insert specific departmental / college employment responsibilities, expectations for faculty start-up packages, and other variables. Some variables, such as tenure or the reimbursement of moving expenses, are limited to specific titles/JCATs.

EHRA Administration Review

These templates have been vetted for compliance with relevant UNC policy requirements. We strongly recommend that all EHRA offer letters (below) are shared with EHRA Administration prior to signatures to avoid any problems. If you wish to issue a letter with material changes from the template letter, please contact EHRA Administration at 919-515-4315 or by email:

Checklists for Appointment Letters

EHRA Appointment Letter Templates


CALS Extension Personnel

County Extension Directors and Agents (contact CALS Extension Personnel Office at 919-515-1382)

EHRA Professional

Senior Academic and Administrative Officers II

  • With No Faculty Rank
  • With Faculty Rank
  • With Courtesy Faculty Rank